\n| Client<\/b><\/span><\/td>\n | To provide our services<\/b> to you and to manage our relationship with you including in respect of fees and to provide you with updates to our Privacy Notice<\/span><\/span><\/td>\n | \n (a) your Identity and contact details and financial details<\/span><\/p>\n(b) Information about your use of our services, and communications between us and you<\/span><\/p>\n<\/td>\n | \n (i) Performance of a contract with you; and\/or\u00a0<\/span><\/p>\n(ii) Necessary for our legitimate interests in providing our services to corporate clients (if the services are provided to your employer)<\/span><\/p>\n<\/td>\n<\/tr>\n\n| All users of our website<\/b><\/span><\/td>\n | For security purposes and to administer our website <\/b>\u2013 to maintain and enhance the website and to ensure that content from it is presented in the most effective manner for you and your computer, and to enhance the user experience<\/span><\/span><\/td>\n | Technical information including your IP address and the type of browser you use<\/span><\/td>\n | \n (i) Necessary for our legitimate interests in running our business, to ensure the security of our systems, to assist us in the provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or company restructuring exercise<\/span><\/p>\n(ii) Necessary to comply with a legal obligation<\/span><\/p>\n<\/td>\n<\/tr>\n\n| All categories<\/b><\/span><\/td>\n | Business purposes <\/b>– for business monitoring, improving our services, and record keeping including maintaining our accounts, complying with good practice and for other administrative, operational and security reasons<\/span><\/span><\/td>\n | \n (a) Your identity and contact details\u00a0<\/span><\/p>\n(b) Information about your use of our services and about any complaints or enquiries you have made to us<\/span><\/p>\n(c) Your communication and marketing preferences<\/span><\/p>\n<\/td>\n | \n (i) Necessary for our legitimate interests in running our business efficiently and successfully and in order to keep our records updated<\/span><\/p>\n(ii) Necessary to comply with a legal obligation<\/span><\/p>\n<\/td>\n<\/tr>\n\n| All categories<\/b><\/span><\/td>\n | To prevent and detect crime, fraud or corruption<\/b> and to meet our legal, regulatory and ethical responsibilities<\/span><\/span><\/td>\n | \n (a) Your identity and contact details<\/span><\/p>\n(b) Your IP address\u00a0<\/span><\/p>\n(c) Information about your use of our services and about any complaints you have made to us<\/span><\/p>\n<\/td>\n | Necessary to comply with our legal obligations<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n \u00a0<\/span><\/p>\nPlease be aware that we are not responsible for the data processing activities of others, such as our Clients.<\/span><\/p>\nMarketing communications<\/b><\/span><\/p>\nWe may use your Personal Information to provide you with email notifications and other communications by email, on the basis that it is in our legitimate interests to use your Personal Information for these purposes in developing our services. For further information on this, see the ‘Your Choices’ section of this Privacy Notice.<\/span><\/p>\nChange of purpose<\/b><\/span><\/p>\nWhere we need to use your Personal Information for another reason other than for the purpose for which we collected it, we will only use your Personal Information where that reason is compatible with the original purpose. If we need to use your Personal Information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. <\/span><\/p>\n5. To whom do we disclose your information?<\/b><\/h3>\nWe will only use your Personal Information for our internal business purposes, some of which are mentioned above. We may disclose your information to the following entities:<\/span><\/p>\n\n- Service Providers<\/b><\/li>\n<\/ul>\n
We use third party service providers to help us to administer certain activities and services on our behalf, such as web-hosting, IT and cloud services. We may share Personal Information about you with such third party service providers solely for the purpose of enabling them to perform services on our behalf and they will operate only in accordance with our instructions. Here are examples of third-party service providers we use:<\/span><\/p>\n\n- IT Service Provider and Administration Services<\/span><\/i> \u2013 we use Microsoft to provide us with IT and cloud services.\u00a0<\/span><\/span><\/li>\n
- Marketing services \u2013 <\/span><\/i>we use Mailchimp to provide us with marketing services.<\/span><\/span><\/li>\n<\/ol>\n
<\/b><\/span><\/p>\n\n- Anonymous statistics<\/b><\/span><\/li>\n<\/ul>\n
We prepare and develop anonymous, aggregate or generic data and statistics for various reasons (such as aggregate usage statistics including “page views” on the website and analysing how users use our content). As this data is anonymous (i.e. you cannot be identified from it) we do not consider this information to be Personal Information. As such, we may share it with any third party.<\/span><\/p>\n<\/b><\/span><\/p>\n\n- Third parties when required by law\u00a0<\/b><\/span><\/li>\n<\/ul>\n
We will disclose your Personal Information to comply with applicable law or respond to valid legal process, including from our regulators, law enforcement or other government agencies (in which case such agencies or regulators will be acting as controllers as well); to protect the users of the website (e.g. to prevent spam or attempts to defraud them); to operate and maintain the security of the website (e.g. to prevent or stop an attack on our systems or networks); or to protect our rights or property.\u00a0<\/span><\/p>\n\u00a0<\/span><\/p>\n\n- Other Parties in Connection with Corporate Transactions<\/b><\/span><\/li>\n<\/ol>\n
We may disclose your Personal Information to a third party in the event that all or substantially all of our business or assets are or are intended to be sold or otherwise assigned to another entity. <\/span><\/p>\n6. What do we do to keep your information secure?<\/b><\/h3>\nWe have put in place appropriate physical and technical measures to safeguard your Personal Information. In addition, we limit access to your Personal Information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Information on our instructions and they are subject to a duty of confidentiality. When we use service providers to assist us in processing your Personal Information, we have written contracts in place with such service provider which means that they cannot do anything with your Personal Information unless we have instructed them to do it.\u00a0<\/span><\/p>\nHowever, please note that although we take appropriate steps to protect your Personal Information, no website or transmission of data, computer system or wireless connection is completely secure and therefore we cannot guarantee the security of your Personal Information.<\/span><\/p>\n7. Data Retention \u2013 How long we will store\/keep your Personal Information<\/b><\/h3>\nWe will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.<\/span><\/p>\nTo determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.<\/span><\/p>\nWhen your Personal Information is no longer required for the purpose it was collected or as required by applicable law, it will be deleted in accordance with applicable law.\u00a0<\/span><\/p>\nIn some circumstances you can ask us to delete your Personal Information (see section 8 below). <\/span><\/p>\n8. Accessing your Personal Information and other rights you have<\/b><\/h3>\nWe will collect, store and process your Personal Information in accordance with your rights under any applicable data protection laws. Under certain circumstances, you have the following rights in relation to your Personal Information:<\/span><\/p>\n\n\n | | | |